Modern Office Equipment

Are printers required in Modern Offices?

A printer is one of the most fundamental pieces of equipment in any office. However, printing needs have changed recently, they have not vanished. Sure thing, step in most advanced and digital offices in the world, and you will see papers in abundance and printers are busy working. As such, printers are necessary in modern offices; however, they must evolve to suit the current vast technology world office needs.

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Programmable, robust security and multi-functioning printers are fundamental in the modern offices. Modern printers are versatile devices as they can perform multiple functions such as faxing, copying, and scanning. With these crucial and inevitable functions in the modern offices, here are the things that we expect from printers in the modern offices.

Cost-efficient and Eco-friendly

Every corporate must consider its carbon footprint for reputation and financial reasons. Sustainability is vital, and the printer for decades is termed as a black sheep, using electricity, paper, and toners with an insatiable appetite. Modern-day printers must adapt to the program meaning waste reduction. Duplex printing has become very common with the use of draft print quality. This ideally reduces ink consumption, which drains resources.

Better connectivity

Modern workforce uses a variety of platforms and devices. Inter connectivity is key to business efficiency. As such, modern printers must communicate with other office devices without necessarily using wiring connections. They must be compatible with software such as google cloud print and AirPrint iOS. Besides, they must connect to a network such as WIFI, Bluetooth, and related cloud-based platforms like Dropbox.

Easy to Use

Modern printer manufacturing agencies must ensure that their products are user-friendly. They must provide products that respond appropriately to advanced software that self-diagnoses faults. Besides, their products must be accompanied by user-friendly manuals that have explicit instructions. The printers must have the capability to record, signal their toners, and ink while they get low. The devices must not display the changing of cartridges and dealing with jams as a dark art only revealed a selected few.

Connecting Modern Printers to other devices

USB cables are used to connect computers to modern printers as contemporary computers have two or more USB ports. To connect printers to your computers, you only need to connect it via the printer USB while following the instructions given in the installation wizards.


Modern printers are networked, and as such, they rely on the network connect to perform their functions.


Parallel data interface started around the 1970s and supplanted serial as a printer connection on a personal computer. The parallel ports are of three types: unidirectional, bidirectional, and fast directional. The types are defined on speed and their mode of data transmission, whether in one or two ways direction. However, the modern printers feature parallel connections, the protocol languished when the USB cables were introduced.

In summary, printers are inevitable devices in modern offices as they perform a multiplicity of functions. Some of the functions include scanning, faxing, emailing, and copying. Their versatility has made them work efficient and dependable.